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Child Safeguarding

United Nations Convention on the Rights of the Child of which Japan is a signatory. The two key articles we wish to draw your attention to are:

Article 19 – Protection from abuse and neglect

The Japanese government shall protect the child from all forms of maltreatment by parents or others responsible for the care of the child and establish appropriate social programs for the prevention of abuse and the treatment of victims.

Article 34 – Sexual exploitation

The Japanese government shall protect children from sexual exploitation and abuse, including prostitution and involvement in pornography. By enrolling your child at UIA, you agree to work in partnership with the school and abide by the policies of the school. 

At UIA we want you to know that we genuinely value our partnership with you in providing for the safety and care of your children. It is for this reason that we have endorsed a Child Safeguarding Policy that defines the standards by which all students should be treated with respect and dignity at all times.

The UIA Child Safeguarding Policy:

As part of our overall educational programs and specific to our shared responsibility to educate children, to protect them, and to learn and grow in a safe environment, UIA will:

  • Provide age appropriate lessons for all grade levels to help students understand personal safety, needs and rights.
  • Provide parent materials and information sessions to help you better understand our programs and policy.
  • Annually train faculty to recognize and report issues of abuse and neglect.

We will work together with you at home to ensure that our children are safe and are

knowledgeable about their rights and responsibilities to themselves and to each other so that they can grow and learn free of fear in a safe and supportive environment. I thank you for your support of our efforts and invite you to contact the school regarding any specific questions you may have in this regard.

Designated Person for Child Protection (DPCP):

The Designated Person for Child Protection (DPCP) is an individual within an organization, typically a school, childcare setting, or community group, responsible for overseeing and ensuring the protection and welfare of children. Their primary role is to act as the first point of contact for any child protection concerns, ensuring that safeguarding policies are followed correctly.

Key Responsibilities of a DPCP:

  1. Receiving and Responding to Concerns:
    • Handling reports of suspected abuse, neglect, or child welfare concerns.
    • Ensuring that concerns are recorded accurately and confidentially.
  2. Reporting and Liaising:
    • Contacting relevant authorities, such as child protection services or law enforcement, when necessary.
    • Acting as a bridge between staff, students, parents, and external safeguarding agencies.
  3. Training and Awareness:
    • Educating staff and volunteers on child protection policies and procedures.
    • Ensuring that all staff members recognize signs of abuse and understand their duty to report concerns.
  4. Policy Implementation and Compliance:
    • Ensuring that the organization’s child protection policies are up to date and in line with legal requirements.
    • Conducting regular reviews of safeguarding procedures.
  5. Supporting Children and Families:
    • Offering guidance and emotional support to children at risk.
    • Working with families to promote a safe environment for children.

The DPCP plays a critical role in maintaining a safe environment for children and ensuring that any concerns regarding their safety are addressed promptly and effectively. The current UIA DPCP is Michael Taylor, Principal: 

Policy and Handbook

View Child Safeguarding Policy and Handbook 2025-2026
Principal Email

🔗AISH Blog Post; 8 Essential Elements of a Comprehensive Child Protection Program for International Schools, Chris Akin, Colegio Franklin D. Roosevelt, The American School of Lima, Peru

🔗Association of International Schools in Africa, Child Protection Handbook

🔗National Society for the Prevention of Cruelty to Children (UK)

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MEDICAL INFORMATION

  • If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
    hour. Sick students are not allowed inside the school bus.
  • If your child has any lice, please do not send him/her to school. If your child has skin issues,　please let the nurse knows.
  • Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school. 
If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which occurs while participating in school-sponsored activities. 
 
This will be used only if we cannot contact you directly at the time of injury or illness.

Daily Schedule

MEDICAL INFORMATION

• If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
hour. Sick students are not allowed inside the school bus.
• If your child has any lice, please do not send him/her to school. If your child has skin issues,
please let the nurse knows.
• Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school.

If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which
occurs while participating in school- sponsored activities. This will be used only if we cannot contact you directly at the time of injury or illness.

SOCIAL MEDIA

I hereby agree to permit UIA International School of Tokyo to take photographs of my child during school activities for the purpose of educating students, promoting the school, or promoting public education. The school may publish photographs of my child and/or samples of work done by my child in a variety of ways. The publications could include, but are not limited to, school newsletters (online and in hard copy), UIA International School of Tokyo’s Internet and Intranet websites, content-sharing websites such as Facebook or YouTube, annual school magazines and local newspapers. Published photographs and work will be viewable by third parties.

We agree to the following:

      1. The school may publish photographs of my child and samples of my child’s work as many times as it needs in the ways mentioned above.

      2. The child’s photograph may be reproduced either in color or in black and white.

      3. The school will not use my child’s photograph or samples of my child’s work for any purpose other than for the education of students or for the general promotion of public education and the school.

Any photographs taken by the school will be kept for no longer than is necessary for the above-mentioned purposes and will be stored and disposed of securely. Whilst every effort will be made to protect the identity of my child, UIA International School of Tokyo cannot guarantee that my child will not be able to be identified from the photograph or work.

BUS INFORMATION

Parents are not allowed inside the school buses.

For Kindergarten students, parents/legal guardians MUST be at the bus stop wearing the lanyard for pick-up and drop.

If a parent/guardian is not present at the bus stop at the scheduled time for the bus arrival, the student cannot get off the bus. We will wait for 1 minute and try to contact parents. After that, we will bring the child back to Kiba campus.

Parents/Guardians will be notified and are required to visit the Kiba campus to pick up their child. In such a scenario, a penalty will be charged to the parents at the hourly rate of ¥11,000.

UIA will consider adding a new stop for students from Kindergarten to Grade 2 in the area of the existing routes.

The school bus may arrive earlier or later than the scheduled time, depending on traffic conditions. If the bus arrives early, they will wait until the scheduled departure time. If the bus does not arrive at the bus stop within 20 minutes after the scheduled arrival time, please contact 080-1187-9407.

Parents should report to the 3F to drop off or pick up their child.

If you want to cancel the bus service for the day, kindly inform us well in advance

INVOICE INFORMATION

Payment will need to be made within five business days of the invoice being dispatched.

Please kindly note that once the payment is made, no refund will be provided.

The two-weeks discount is only applicable for parents enrolling for Week 1 + Week 2 at the time of application. In case a student adds Week 2 after enrolling in Week 1, the two-weeks discount will not be applicable.

Please note that the final deadline of payment is July 8, 2024 by 3PM

Enrollment will be automatically cancelled after those dates if payment has not been made.