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After Care

Running late? Our care goes beyond!

Guiding you through every step.

Operating since 2010, UIA Early Years provides early quality childhood education. Our primary focus is the wellbeing of every child. We provide our children the attention they need to grow and develop into happy, healthy people and be confident for school. Our After Care program is divided in 3 segments. From 2:00pm to 3:00pm, our students enjoy a well deserved break. Students can either sleep or undergo a quiet activity such as reading or drawing. From 3:00 to 4:00pm, it is snack and the first dismissal time.
The last segment begins with tutoring time. Under the guidance of the teacher, students complete their homework. It is also a great opportunity to provide reinforcement to the areas that need support. After that, students can enjoy a large variety of activities, such as art, science and of course some play time! Why don’t you join us?

Rules & Regulations

🌻To enroll in the aftercare service, please submit the registration form included at the bottom of the page.

🌻Aftercare for Early Years is from 14:00-18:00

🌻Aftercare enrollment is done on a full month basis. 

🌻The enrollment process takes a week if you need the bus service, and one day if you will pick up your child at school. We recommend starting at the beginning of the month, as aftercare is charged on a monthly basis.

🌻For using the aftercare bus service, please contact the bus department at bus.support@uia.jp before the enrollment is done.

🌻Aftercare will follow the school calendar. Service is available only on student school days and not on in-service days or school holidays, as per the school planner. 

🌻The school services may be suspended due to weather or any condition and parents have to arrange for the care in such cases. 

🌻please note that from 2:00pm to 3:00pm, students take a rest. It would be great if you could send a futon set labeled to school. A link is included below for your reference.

 
🌻From 3:00-4:00pm, students have a little snack. Please send an extra and healthy snack.

🌻Parents must arrange for a guardian registered with the school to pick-up their kids. 

🌻The fee for August will be included in the September invoice. 

🌻The months of December (current year) and March (next year) will be charged 50% of the monthly fee. 

🌻Changes or cancellations must be notified to aftercare@uia.jp by the 20th of the previous month. If you contact us after that date, we are unable to cancel the invoice. In the case of an increase in the number of times, it will be treated as `temporary use` (¥2,200per hour). 

🌻Enrollment made after the 20th of the previous month will also be counted as temporary use.

🌻As for the fee, it will be invoiced by the accounting team. Please check the fee policy for further details.

Registration Form

After Care Policy (English)

After Care Policy (Japanese)

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Brochure

MEDICAL INFORMATION

  • If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
    hour. Sick students are not allowed inside the school bus.
  • If your child has any lice, please do not send him/her to school. If your child has skin issues,　please let the nurse knows.
  • Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school. 
If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which occurs while participating in school-sponsored activities. 
 
This will be used only if we cannot contact you directly at the time of injury or illness.

Daily Schedule

MEDICAL INFORMATION

• If your child is sick at school, we will contact you. Please kindly arrange the pick-up within 1
hour. Sick students are not allowed inside the school bus.
• If your child has any lice, please do not send him/her to school. If your child has skin issues,
please let the nurse knows.
• Please check your child’s temperature every morning, if your child has some fever (37.5), sore throat, cough or any symptoms, please do not send them to school.

If you cannot be reached to give your consent to emergency procedures, you hereby give your permission for UIA International school of Tokyo to seek medical treatment for my child in case of injury or illness, which
occurs while participating in school- sponsored activities. This will be used only if we cannot contact you directly at the time of injury or illness.

SOCIAL MEDIA

I hereby agree to permit UIA International School of Tokyo to take photographs of my child during school activities for the purpose of educating students, promoting the school, or promoting public education. The school may publish photographs of my child and/or samples of work done by my child in a variety of ways. The publications could include, but are not limited to, school newsletters (online and in hard copy), UIA International School of Tokyo’s Internet and Intranet websites, content-sharing websites such as Facebook or YouTube, annual school magazines and local newspapers. Published photographs and work will be viewable by third parties.

We agree to the following:

      1. The school may publish photographs of my child and samples of my child’s work as many times as it needs in the ways mentioned above.

      2. The child’s photograph may be reproduced either in color or in black and white.

      3. The school will not use my child’s photograph or samples of my child’s work for any purpose other than for the education of students or for the general promotion of public education and the school.

Any photographs taken by the school will be kept for no longer than is necessary for the above-mentioned purposes and will be stored and disposed of securely. Whilst every effort will be made to protect the identity of my child, UIA International School of Tokyo cannot guarantee that my child will not be able to be identified from the photograph or work.

BUS INFORMATION

Parents are not allowed inside the school buses.

For Kindergarten students, parents/legal guardians MUST be at the bus stop wearing the lanyard for pick-up and drop.

If a parent/guardian is not present at the bus stop at the scheduled time for the bus arrival, the student cannot get off the bus. We will wait for 1 minute and try to contact parents. After that, we will bring the child back to Kiba campus.

Parents/Guardians will be notified and are required to visit the Kiba campus to pick up their child. In such a scenario, a penalty will be charged to the parents at the hourly rate of ¥11,000.

UIA will consider adding a new stop for students from Kindergarten to Grade 2 in the area of the existing routes.

The school bus may arrive earlier or later than the scheduled time, depending on traffic conditions. If the bus arrives early, they will wait until the scheduled departure time. If the bus does not arrive at the bus stop within 20 minutes after the scheduled arrival time, please contact 080-1187-9407.

Parents should report to the 3F to drop off or pick up their child.

If you want to cancel the bus service for the day, kindly inform us well in advance

INVOICE INFORMATION

Payment will need to be made within five business days of the invoice being dispatched.

Please kindly note that once the payment is made, no refund will be provided.

The two-weeks discount is only applicable for parents enrolling for Week 1 + Week 2 at the time of application. In case a student adds Week 2 after enrolling in Week 1, the two-weeks discount will not be applicable.

Please note that the final deadline of payment is July 8, 2024 by 3PM

Enrollment will be automatically cancelled after those dates if payment has not been made.